Uvalde CISD is committed to protecting the confidentiality and security of student records. Access to student information is limited to parents and authorized school officials with a legitimate educational interest. Student records are maintained in a secure manner and disclosed only as permitted or required by applicable state and federal laws and regulations.
Student Records Overview
A student’s cumulative educational record is maintained from initial enrollment through graduation or withdrawal from the district. Student records may include, but are not limited to:
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Enrollment, demographic, and family information
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Academic records, including grades, assessments, and teacher evaluations
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Attendance and health records, including immunizations and required screenings
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Participation in special programs, including special education services and extracurricular activities
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Discipline records and documented parent or school correspondence
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Official transcripts and records received from prior school districts
Access to Student Records
Parents and Guardians
Parents or legal guardians may review their child’s educational records during regular school hours by submitting a written request to the campus. Copies of records may be provided for a fee, unless the student qualifies for free or reduced-price meals, as permitted by law.
Eligible Students
Students who are 18 years of age or older, or who are enrolled in a postsecondary institution, are considered eligible students and may access their own records in accordance with applicable law.
School Officials
District employees, including teachers, counselors, administrators, and other personnel, may access student records only when they have a legitimate educational interest. District contractors, consultants, and service providers are subject to the same confidentiality requirements.
Requesting Student Records
Special Education Records
The Director of Special Education is responsible for maintaining and protecting the confidentiality of records for students receiving special education services, in accordance with state and federal requirements.
Directory Information
The district may designate certain student information as directory information, including a student’s name, grade level, participation in activities or sports, honors, and awards. Directory information may be released unless a parent or eligible student has submitted a written request to opt out after receiving public notice.
Disclosure of Student Records
Disclosure With Consent
The district will not release personally identifiable information from a student’s education records without prior written consent from a parent or eligible student, unless permitted or required by law. Written consent must specify the records to be disclosed, the purpose of the disclosure, and the recipient of the information. Upon request, a copy of the disclosed records will be provided.
Disclosure Without Consent
Federal and state law permit disclosure of student information without written consent under specific circumstances, including but not limited to:
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School officials with a legitimate educational interest
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Officials of another school or district in which the student seeks or intends to enroll
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Authorized representatives of state or federal agencies for audit, evaluation, or compliance purposes
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Financial aid officials in connection with eligibility or receipt of aid
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Juvenile justice officials or child welfare agencies as permitted by law
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Organizations conducting educational studies with required privacy protections
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Accrediting organizations carrying out accrediting functions
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Appropriate parties in health or safety emergencies
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USDA representatives conducting school nutrition program reviews
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Release of directory information when no opt-out request has been submitted
Parents retain the right to access their child’s education records unless restricted by a court order or legally binding document. When a student reaches 18 years of age or enrolls in a postsecondary institution, these rights transfer to the student.
